Executive Assistant
Medium to Long-Term Responsibilities
1. Front Office & Executive Support
- Welcoming and managing company visitors.
- Handling the switchboard, directing phone calls and emails.
- Organizing meetings, appointments, and conferences, including international ones.
- Preparing documents, reports, and presentations for the Executive Team.
- Providing administrative support for general secretarial activities.
2. Travel & Business Trips Management
- Planning and booking flights, hotels, transportation, and other travel services.
- Organizing itineraries and managing executives’ schedules.
- Ensuring compliance with corporate travel policies and budget constraints.
- Collecting and verifying expense reports for administrative accounting.
3. Corporate Asset Management
- Monitoring and updating the company’s asset inventory (hardware, vehicles, equipment).
- Coordinating maintenance and updating corporate assets.
- Managing suppliers for asset maintenance and renewal.
- Supporting contract management related to rentals, leasing, and services.
Qualifications and Requirements
Technical Skills
- Proven experience in executive or administrative secretarial roles (3-5 years).
- Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience in corporate travel management and booking platforms.
- Familiarity with best practices in corporate asset management.
- Ability to draft documents, reports, and presentations professionally.
Soft Skills
- Strong organizational skills and ability to multitask.
- Problem-solving and ability to handle responsibilities independently.
- Confidentiality and discretion in managing sensitive information.
- Excellent verbal and written communication skills.
- Flexibility and proactivity in responding to executive needs.
Preferred Qualifications
- Degree in Economics, Law, or related fields.
- Knowledge of ERP software for corporate asset management.
- Experience in structured companies or international environments.
- Good command of written and spoken English.
What we Offer
- A dynamic and professional work environment in a rapidly growing sector.
- Opportunities for career development and continuous training.
- A strategic role with a direct impact on corporate organization.
- Are you ready to join Absolute Energy SpA and contribute to the energy revolution?